Digitally Managing Safe School Excursions

Running safe, paperless school excursions:

Webinar recording – live panel discussion & demo

Managing risk and automating processes with Operoo and CompliSpace

With COVID cases on the rise again in Australia and throughout the region, schools are operating in a hyper-risk-aware environment. Watch this CompliSpace – Operoo webinar and hear how your peers are digitising, streamlining, and systemising approaches to excursion and risk management.
Discover how to escape the paperwork avalanche and give staff their time back, while keeping students safe, engaging your parent community, and adhering to the highest duty-of-care standards possible. Be prepared as we transition towards a ‘new normal’ — no matter what that looks like.
Then, see how Operoo’s school process automation platform seamlessly integrates with CompliSpace’s excursion risk management solution, PlanCheckGo (PCG), to deliver complete control over planning and running your school trips.

Download presentation slides HERE >

Discover the simple way to run your school excursions safely and digitally – from start to finish. Take all your processes online and automate the entire trip management lifecycle:
From generating best-in-class risk assessments and obtaining internal sign-offs, distributing and collecting permission forms, and managing medical records and payments; to identifying and safeguarding vulnerable cohorts, responding to emergencies and recording incidents, communicating with parents, and securing confidential student data once an activity has finished.
Manage risk and automate processes in one seamless digital workflow.

About The Webinar

Why watch?

Tune-in for a two-part virtual ‘hour of power’, brought to you by Operoo and CompliSpace.
Listen as our panel of educators dissect best practices for preparing, managing and running school digitally – without the complications of paper forms and unnecessary face-to-face interactions. Then, watch a live demonstration to see how schools are addressing these new operating risks by embracing technology-led solutions. Forget repetitive, manual processes that take too much time and create barriers to safeguarding your students.

Part 1: Panel discussion

Hear from our panel of schools as they discuss:

Excursion and risk management

What did your excursion and risk management processes look like before digitising them? What was it about how you used to plan, manage and oversee school trips that meant change was necessary?


Outcomes of digitisation:
Efficiently meeting robust standards

How has digitising and automating your excursion and risk management practices benefited your school? Can you think of a specific time, incident or anecdote? What past challenges have you overcome?

An integrated approach

Why was it important to be able to plan, run and review your excursion and risk management in a single integrated workflow?

The Future

Risk Appetite:
Now and in the Future

What changes have you made to your plans regarding school excursions in light of the pandemic? Has the amount and type of risk that your school is prepared to take-on changed? And, if so, do you envisage this having lasting impacts beyond COVID-19?

Part 2: Live demonstration

Then, watch as we demonstrate how to combine Operoo and CompliSpace’s PlanCheckGo solution to delivers safe, efficient and paperless school trips:

1. Streamlined planning and approval:

Complete event planning, assign teachers in charge and obtain internal approvals with automated digital workflows.

Action Plans

2. Best-in-class risk preparedness:

Responsible staff generate complete and correct pre-excursion risk assessments, including risk identification and mitigation, checklists, policies and provider due diligence.

3. Fast medical and consent form collection — in any language:

Digitally distribute permission forms to defined student groups, collect permissions and payments, verify student medical information, send automated reminders, and track responses from parents.

Emergency Contacts

4. Pinpoint and manage high-risk individuals

Identify, group and trigger follow-up guidance to protect vulnerable cohorts of students and staff (eg: those with existing medical conditions that might be complicated by COVID-19, such as diabetes or asthma).

5. Automated Pre-Activity
Health Checks

Automatically distribute customizable Health Check Forms and associated attendance reminders at a time and frequency of your choosing. Log the intention of teachers and pupils to participate and verify the health of every recipient. Automatically send confirmation notifications to non-symptomatic respondents’ mobile devices, which they present upon arrival.

Group Messaging

6. In-activity control:
Real-time comms and
emergency management

Enable authorized teachers to access student records and medical profiles in case of emergency (even when offline); take the roll, log injuries and communicate with parents (email, SMS and push notifications) via any device.

7. Capture feedback for future planning & keep confidential
student data secure

Update risk management practices and archive student groups upon event completion.

Set Access and Permissions

More on Operoo, CompliSpace and this Webinar

Who should watch this webinar?

This webinar is designed for elementary and secondary school leaders.

These include:

  • Regional leaders: CEOs, directors and managers of Multi-Campus Colleges and Dioceses
  • School leaders: Principals, Assistant Principals, Business, Risk and Operations Managers
  • Extracurricular activities leaders: Heads of Outdoor Education, Sports and Extracurricular Coordinators
  • Admin leaders: Office and Administration Managers

Questions about this webinar?

Please send your questions, comments and feedback to Operoo Chief Marketing Officer, Lachlan James:

About CompliSpace and PlanCheckGo

CompliSpace help schools simplify risk, compliance and policy management so that they can focus on teaching, learning and caring for students. PlanCheckGo is an online tool that helps schools of all sizes plan and manage safe incursions and excursions that minimise risk for students, staff and your school.

CompliSpace has partnered with Operoo to integrate our excursion planning and risk management solution – PlanCheckGo – with Operoo’s student management system.

For more information, visit

About Operoo (formerly CareMonkey)

Operoo is a School Operations and Productivity Platform that automates processes and digitally manages workflows.

Operoo is helping thousands of schools and other organisations around the world to eliminate slow, expensive and repetitive paper-based tasks. Operoo empowers schools to save time and resources by automating operational workflows, increasing staff productivity, parental engagement and student participation.

Streamline and digitise any school process, drastically reducing the associated costs: From permission forms, payments, and school trips; to medical information and emergency contacts, incident reporting, staff agreements, student onboarding and more. And, effectively communicate with staff, parents and your whole school community in over 100 languages with Operoo’s multi-language capability.

With Operoo, ensure every dollar and every minute possible is focused on students, rather than wasting resources on operational inefficiencies.

For more information, visit