Group Case Study:
Digitizing Registration & Onboarding in NYC
6 Digital Registration Success Stories from 5 Boroughs
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Hear how six NYCDOE schools, from across all five boroughs, have digitized registration and onboarding processes for incoming students. Automatically distribute, track, chase and receive all required forms and consents via one secure online platform — no matter where you and your families are located.
Simply click on the ‘NYC 5 Boroughs’ map below to instantly download your copy of the case study:
Summary of Case Study Results
Webinar Recording: Making Registration & Onboarding Easy
Remove the stress and manual slog from your start-of-year processes
For most schools, new year registration and onboarding remains one of its most resource-intensive and time-consuming processes. In fact, the average NYCDOE school spends $45,017 per year on the administrative costs associated with processing just the paper-based elements of student registration alone.
But, it doesn’t have to be like that. Watch Operoo’s free EdTech webinar series to find a better way forward. Discover how to digitize and automate your school’s most important registration and onboarding processes.
Watch the session that best suits your school:
About The Webinar
See how NYCDOE schools, from across all five boroughs, are embracing digital operations software to streamline the core elements of their registration and onboarding:
From the distribution and collection of forms and Blue Cards, data wrangling and communicating with prospective families, to on-boarding new and returning students. Discover how to eliminate data double-handling by instantly mapping Operoo eForms to official DOE PDF templates. And, trigger student onboarding requests upon enrolment in order to remove registration bottlenecks.
Reduce the administrative burden for staff and families alike. Watch as we:
1. Explore real-world case studies:
Discussing the outstanding results achieved, as well as tips for success, with school leaders
2. Deliver a live demonstration:
Showing the top best practices for automating the most important and resource-heavy aspects of registration and onboarding
3. Host a dedicated Q&A session:
Answering common questions to ensure your next registration / onboarding period is your smoothest ever
6 Ways to Transform Your Student Registration and Onboarding Processes with Operoo
1. All your registration and school forms ready-to-go
Digitally distribute and collect all required forms, with Operoo’s ready-to-send pre-built forms.
2. Automated tracking and reminders
Don’t waste effort calling and emailing parents over unreturned forms. Track response rates and let Operoo do the chasing for you.
3. Get more responses in less time with multilingual & mobile access
Empower parents to complete forms using their language and device of choice.
4. Seamlessly communicate with pre-admitted and existing families
Send automated, group and personalized digital communications to parents of pre-admitted students with zero manual effort.
5. Eliminate data double-handling with PDF mapping
Automatically map Operoo forms to official DOE PDF form templates. Stop asking parents to fill out the same forms come September.
6. Trigger all new student on-boarding requests upon enrolment
Operoo will programmatically trigger all new student onboarding requests upon enrollment, removing student registration bottlenecks.
Automate All Your NYCDOE Registration and Onboarding Forms
Make student registration & onboarding for the next school year easier than ever before
Operoo delivers all forms to your parents’ mobile devices, converting them to the recipients home language. When completed, the forms are automatically converted to the official NYCDOE PDF version; giving you copies of all the official forms on file.
Proof of Residence
Third Party Statement of Residency
Proof of Immunization
Home Language Identification Survey
Multilingual Learners Parent Survey and Program Agreement Form
MLL ELL Entitlement / Parent Notification Letters
Health Examination Form
ATS Admissions / Discharge Form
NYC New Kindergarten Admit Questionnaire
Emergency Contact Blue Card
Proof of Age
Proof of Residency
Transportation Request Form
Media Consent Form
Ethnic Identification Survey
Preferred Language Form
NYCDOE Policy Updates
Activity Fees – Senior Dues
After School Program Registration
Cell Phone Contract
The Wasted Millions on NYCDOE
It’s time to digitize, streamline and automate
The tip of a very expensive iceberg
Traditional student registration takes hours to complete, sheet after sheet of paper, and a huge team of teachers and administrators, which all costs money. Estimates indicate that NYCDOE schools spend a staggering $84 million on the administrative costs associated with processing just the paper-based elements of student registration applications each year.
But, this is just the tip of a very expensive iceberg. We have not included costs that derive from chasing down child information from parents, communicating with pre-registered families, manual data entry and management, student onboarding, or the many other activities associated with this often grueling process.
Then, there’s the year-round costs of inefficient paper-based student, staff and parent processes. Digitizing and automating school forms and workflows ensures you’re not wasting limited budgets on repetitive, manual tasks.