How a UK boarding school digitised and automated its paper-based trip management processes, and consolidated its manual systems of medical record keeping, to improve student safety and focus on what matters most.
A UK School Case Study:
Automate Trips and Keep Students Safe
Bootham School, York
Founded in 1823, Bootham School is based in the UK city of York and operates on the values of the Society of Friends. The school embodies the Quaker Ethos of caring community, peaceful resolution of conflict, and opportunity to serve others.
Botham offers full boarding school (seven nights) and weekly boarding school (four nights) to its co-curricular cohort aged between three and 18. Split across a Junior School Campus (ages 3 – 11) and Senior School Campus (ages 11 – 18), Bootham School is attended by 600 pupils.
As part of its mission to provide a well-rounded educational experience that extends beyond the classroom, Bootham conducts a large number of local, national and international school trips for its boarders. Every trip requires up-to-date medical information and parental consent for each participating student. And, as Assistant Head James Ratcliffe explains, maintaining that heavy schedule was beginning to take a toll on parents and staff alike.
“Today, we can digitally distribute a trip consent form in Operoo and have the majority signed and returned within 24-hours. Previously, that sort of response rate was simply unheard of and unachievable.“