Keeping Your School Community
Safe and Engaged
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10 Ways Operoo Can Help
COVID-Safe Processes
Resources and Workflows
Preparing for Reopening
Recording: A COVID-safe return to the classroom
Managing a successful resumption of face-to-face learning
In preparation for the return to face-to-face learning this September and beyond, schools must be equipped for the challenges of operating amidst the ‘new normal’ of COVID-19. But, balancing these needs should not detract from the core mission: Educating young people.
Watch as Operoo (formerly CareMonkey) discusses how to effectively address official reopening guidelines, incorporate NHS recommendations and prepare for Ofsted visits. Discover how to implement the strategies, safeguards and systemised processes needed to manage a safe and productive return to the classroom. Then, view some real-world digital solutions that schools can use to efficiently meet these demands.
Download: Webinar presentation slides HERE >
Considerations include verifying the health of all school arrivals, driving strong and accurate participation (particularly during staggered returns and segmented ‘bubble’ groups), communicating new procedures with your school community (such as social distancing and hygiene practices), collecting and acting on feedback, as well as monitoring and reporting illness.
Managing Your Return to the Classroom:
10 Ways Operoo Can Help
For educators, parents and students alike, Coronavirus presents the biggest challenge ever faced by modern schooling systems. Discover 10 ways Operoo’s School Operations and Productivity Platform can help you manage and automate ten fundamental COVID-safe digital workflows for UK schools:
1. Daily Student and Staff Health Check-Ins
Automatically distribute digital Health Check-In Forms to all parents and staff at recurring intervals. Log the intention of teachers and pupils to participate in in-school learning each morning and verify the health of every recipient.
2. Communicating Positive Test Cases
Set-up automated communications to quickly notify affected stakeholders — including staff, students, parents and your local health protection team — if unexpected absenteeism occurs or illness is reported.
3. Managing Positive Test Cases and Symptomatic Individuals
Use digital Medical Incident Forms to log all Sick Bay visits, symptoms and treatment provided. Distribute Illness Reports and further instructions (such as self-isolation requirements) to parents, staff and students. Automatically send a digital Test Result Form, requesting the outcome of COVID testing, to determine necessary next steps or suitability for reintegration into face-to-face learning.
4. Third-party Contact Tracing Forms
Track and control on-site traffic with Visitor Approval Requests or Early Sign-Out Forms, and know how all on-site learners arrived at school via a Transportation Form, in order to support contact tracing efforts.
5. Contact-free Building Entry Permission and Form Submission
With QR-code-enabled forms, create a QR Wall outside your School Office to ensure contact-free submission of all school forms and that unexpected drop-ins are tracked and comply with Health Check-Ins.
6. Reopening Protocols and Surveys
Easily communicate — and seek acceptance of — school coronavirus protocols before you reopen. This may include new social distancing and sanitising practices, PPE requirements, school drop-off / pick-up procedures, as well as staggered start and finish times. Then, request and analyse feedback from your parents, students and staff to assess and modify your COVID-safe timetabling and operating practices.
7. ‘Bubble’ Scheduling and Attendance Request Notifications
Easily segment students into groups based on COVID-ready ‘bubble’ schedules. Then, set-up automatic reminders to notify parents and students about the days and times they’re required to report to school. Be confident that the right people are in the right buildings on the right days, while ensuring pupils remain engaged with modified learning programs.
8. Reporting Absenteeism and Clinically Vulnerable Leave Requests
Provide a contact-free, self-service, mechanism for staff, students and vulnerable parties to justify absence and attach supporting evidence. This is particularly critical with the reintroduction of mandatory attendance.
9. COVID-19 Risk Assessments and Ofsted Readiness Reports
Digitally record identified risks in order to manage them and demonstrate control measures deployed — from education visits and lunchroom protocols, to hygiene and social distancing practices.
10. Extra-curricular Re-engagement Forms
Digitally survey parents to gauge demand and prepare for school breakfast and after-school programs ahead of resumption in the Autumn term.
Useful Resources
Below, you can find useful resources, as well as additional Operoo workflows, to help you digitally manage your educational and operational processes during the COVID-19 pandemic and beyond:
UK School Workflows
Built in Operoo for September
But, it’s not just COVID-specific processes and day-to-day operational tasks that schools need to manage in a contact-free, COVID-safe manner. Below is a list of workflows built by UK schools, in collaboration with Operoo, as they prepare to return for September 2020.
ICT Acceptable Use Agreement
Media Consent Form
Photographic Consents
Home School Agreement
Inappropriate Mobile Phone Usage
Passport Details
Student Trip / Club
Permission Form for Event – Day
Permission Form for Event – Residential
Permission Form for Event – Overseas
After School Club Permissions
After School Club Proforma / Option
Sports / Team Permissions
Sports / Team Fixture Update
After School Club Proforma / Option
Staff Trip / Club
Field Trip Approval Form – Day
Field Trip Approval Form – Residential
Field Trip Approval Form – Overseas
Risk Assessment – Day
Risk Assessment – Overseas
Risk Assessment – Residential
Staff policies / Documentation
Media Consent Form
Inappropriate Mobile Phone Usage
Staff Policy Signing
Staff Onboarding
Staff Onboarding Information Request
Staff Onboarding Document Upload – drivers licence, dbs etc
Staff Leave Request Form
Staff Training Modules
Staff HR
Staff Medical Form
CPD / Training Application Form
Staff Direct Credit of Salary Form
Equipment Purchase Request Form
Supplies Purchase Request Form
Software Purchase Request Form
Logging IT / Network Tickets
Reimbursement Request Form
Staff Travel Ticket Request Form
Staff Damage and Defect Report
Job Application
Job Applicant Document Upload
Exam Intervention / Tutoring Requests
Student Onboarding
Application Form
Passport Details
Finance Form
Pupil Premium Form
Free School Meals Application Form
Transport Confirmation
Student Registration
Student Results Upload
Travel Permissions
Student Handbooks
Data Sharing Consent
Direct Marketing Consent – for PTA
Student HR
Parent Teacher Interviews
Request for Staff Meetings (Parent)
Request for Staff Meetings (Student)
Subject Selection Interviews
School Fete Volunteers
Information Evening RSVPs
Student Absentee Form – Illness
Staff Leave Request Form
Administration of Medicine Permission
Newsletter Attachments
End of Term Collections
Resources and Case Studies
Be ready when you reopen
We’ve helped schools throughout the UK to implement 100+ automated workflows — from digital medical and emergency information, to paperless student pre-admissions and staff reimbursement requests — which streamline day-to-day operations and help manage a COVID-safe return to the classroom. Read about some of our success stories, as well as our summary of reopening guidelines for UK schools, below.
1. Case study: Portway Junior School
Hear how Portway Junior School went paperless and automated all its processes in one place, giving staff their time back, improving duty-of-care and engaging parents. Access the full case study HERE >
2. Case study: Bootham School of York
See how Bootham School digitised and automated its paper based trip management processes, and consolidated its manual systems of medical record keeping, to improve student safety and focus on what matters most.
Access the full case study HERE >
3. Case Study: Elizabeth College
Learn how Elizabeth College automated the distribution and collection of forms across its school, reducing staff workload, safeguarding data security and increasingly the reliability of student medical information – all while providing a seamless user experience for parents with customised Operoo – Firefly integration.
Access the full case study HERE >
4. Webinar recording: Digitise & Automate your Pre-Admissions Processes
Discover how to digitise and streamline your entire pre-admissions process, automatically on-board new students once admitted, then instantly update your MIS.
Access the recording HERE >
