How Robert Fulton Elementary used digital Blue Cards and embraced process automation technology to eliminate manual tasks and focus resources on digital form workflows to drive strong school-wide participation — even during a pandemic.
An NYC School Case Study:
Blue Cards, Registration & Onboarding
Robert Fulton PS 8 Elementary School
Robert Fulton School: The Magnet School for Exploration, Research and Design — otherwise known as Public School 8 — is an elementary school based in Brooklyn, which operates as part of the New York City Department of Education (NYCDOE). At PS 8, 58 staff are responsible for educating 685 students spread from Kindergarten through to 5th Grade.
As the school grew, an increasing strain was placed on its people and manual, paper-based processes. Principal, Trish Peterson, knew that to keep pace with NYCDOE compliance requirements, its students safe and engaged, and its resources and staff focused on achieving educational outcomes, things had to change.
From that point, Peterson embarked on a journey to transform how the school completed operational processes and collected, verified and shared student data.
“Parents love being able to respond to any request for information, or sign any type of consent form, straight from their phones. And, teachers love having everything they need in the palm of their hand. Parents and staff rave about Operoo. Everything has been amazing.“
Trish Peterson, Principal
Robert Fulton PS 8 Elementary School, NYC
The Wasted Millions on Student Registration
It’s time to digitize, streamline and automate
The tip of a very expensive iceberg
Traditional, resource-intensive student registration takes hours to complete, sheet after sheet of paper, and a huge team of teachers and administrators, which all costs money. Estimates indicate that the average NYC school spends a staggering $45,017 on the administrative costs associated with processing just the paper-based elements of student registration applications each year.
But, this is just the tip of a very expensive iceberg. We have not included costs that derive from chasing down child information from parents, communicating with pre-registered families, manual data entry and management, student on-boarding, or the many other activities associated with the registration process.
Then, there’s the year-round costs of inefficient paper-based student, staff and parent processes.
Beyond Student Registration
Did you know that the average NYC school spends over $70,000
on processing paper forms throughout the school year?
Digitizing and automating school forms and workflows ensures you’re not wasting limited budgets on repetitive, manual tasks.
6 Ways to Transform Your Student Registration and Onboarding Processes with Operoo
With Operoo, you can digitize and automate your school’s most important registration and onboarding processes: From the all-important distribution and collection of forms, manual data wrangling and communicating with prospective families, to on-boarding new and returning students.
1. All your registration and school forms ready-to-go
Digitally distribute and collect all required forms, with Operoo’s ready-to-send pre-built forms.
2. Automated tracking and reminders
Don’t waste effort calling and emailing parents over unreturned forms. Track response rates and let Operoo do the chasing for you.
3. Get more responses in less time with multilingual & mobile access
Empower parents to complete forms using their language and device of choice.
4. Seamlessly communicate with pre-admitted and existing families
Send automated, group and personalized digital communications to parents of pre-admitted students with zero manual effort.
5. Eliminate data double-handling with PDF mapping
Automatically map Operoo forms to official DOE PDF form templates. Stop asking parents to fill out the same forms come September.
6. Trigger all new student on-boarding requests upon enrolment
Operoo will programmatically trigger all new student on-boarding requests upon enrolment, removing student registration bottlenecks.
Additional Operoo Workflows
Eliminate paper and manage your school digitally
Operoo can be used to streamline all your routine operational tasks, with automated workflows for parents, staff, students and payments.
Bring your student registration process, and all your day-to-day school tasks and workflows, into the digital age.
Media Consent Form
Field Trip Permission Slips
Lost Metro Cards
Parent Teacher Conference Registration
After School Program Registration
Cell Phone Contracts
Student Parent Handbooks
PSAL Athletic Forms
Parent Opt Out Forms
Parent Consent Forms
Proof of Residency
Receipt of Chancellor’s Regulations
Circular 6 Request
Professional Development Tracker
Trip Plan Approval
Teacher Observation Selection
Personal Time Off
Personal Emergency Contact Card
Technology Repair Request
Teacher Preference Sheets
Teacher Self Reflection
Laptop Cart Management
1 to 1 Device Initiative
Copy Center Request
Student Sign Ups
Field Trip Payment Management
Shopping Cart Purchasing
Locker & Gym Uniforms
AP Exam Payment
Books and Supplies
Expressions of Interest
Open House Registrations
Uniform Purchase Requests